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Information for Staff

What are the working from home regulations? How can I get into my office as an exception? And what should I do if I am ill? We have put together important information for staff on this page.


Amendment of Hygiene Regulations for Winter Semester 2020/21

Dear staff,

Due to the increase in infections in the frame of the corona pandemic, we must amend the current hygiene measures at the University of Bremen. This will affect the conditions under which you work and study. We have decided to continue with a hybrid winter semester together with the senator’s office. Our step-by-step plan allows us to continually change the conditions to suit the situation.

The obligatory wearing of masks now also extends to all classes. Thus, also for students and teaching staff after they have taken a seat.

The wearing of a mask is also obligatory for staff in administration, the faculties, and deaneries when seated – if said staff work in a shared office. The ruling also applies to all meetings. This conforms with the joint decision made by the universities in Bremen State and the Senator for Science and Ports.

It is possible for hybrid lectures, seminars, practical classes, and tutorials to take place face-to-face under adherence to the current hygiene regulations.

It is possible for laboratory sessions and face-to-face examinations to take place on campus. It also remains possible for students to book learning spaces on campus.

If you or someone from your household has contracted COVID-19, you must inform us immediately. Send an email to “your” faculty or the faculty administration and let the university administration know (personalprotect me ?!vw.uni-bremenprotect me ?!.de). 

It remains the case that protecting health is our top priority. At the same time, we are doing everything to create optimum study and work conditions for you – as far as is possible within the pandemic restrictions.

We thank you all for your solidarity.

Kind regards,
Dr. Martin Mehrtens – Director of Finance and Administration
Prof. Thomas Hoffmeister – Vice President Academic


Work arrangements / Home office (status on 27.11.20)

The University of Bremen has implemented a general ruling from the Public Order Office of the Free Hanseatic City of Bremen. This regulation means that you are obliged to wear a mouth-nose covering (mask) in all university building – including the Glashalle Building. According to the corona ruling, the mouth-nose covering must be a “textile barrier”, thus plastic visors or similar items are not permitted.

Students and teaching staff are now also obliged to wear a mask – even when they are seated. The wearing of a mask is also obligatory for staff in administration, the faculties, and deaneries when seated – if said staff work in a shared office. The ruling also applies to all meetings.

If all other safety measures are met (distance regulation, spit protection, regular ventilation, etc.), it is possible to refrain from the wearing of masks in shared offices, if all parties involved agreed to this.

Under the above stated conditions, the use of masks can also be refrained from during face-to-face interviews (appointment and job application proceedings).

For the textile mouth-nose covering, the German Social Accident Insurance (DGUV) recommends a 30-minute break from mask wearing after every three hours for light physical activity, and for moderate physical activity after every two hours.

In addition, the currently valid Corona Ordinance of the Bremen State specifies that the obligation to wear a mask may be waived under the following conditions:

You might not be obligated to wear a mask due to a medical indication or due to pregnancy. Please always carry your medical certificate with you to the university so that you can present this when someone asks you about your missing mask.

Additionally, the obligation to wear a mask does not apply for persons who are deaf or hard of hearing, those accompanying them, and, for persons who communicate with them.

(Additions/changes are to be expected).

If the tasks in the fields of research, teaching, and administration/technical facility management can be carried out from home, it is possible for you to work from home. However, operations in the individual working areas on site must be guaranteed and there must be contact persons available at the university. Thus, you must speak to your superior about working from home. Please make decisions in your working area regarding whether to contact your direct superior or possibly further superiors concerning working from home.

Clearly, reducing personal contact is crucial in keeping infection rates low. For the University Executive Board, the health protection of all its employees continues to have the highest priority. However, in view of current developments, the massive restriction of on-campus activities is no longer necessary. Taking into account the measures to reduce face-to-face contacts as stated in the Hygiene and Safety Concept of the university dated November 12, 2020, it is now possible to return to work at the university. Therefore, solutions have to be found in coordination with the immediate superior in order to realize employees’ return to the workplace within the individual areas, while adhering to the hygiene measures. Special concerns of employees with care responsibilities as well as employees who belong to a risk group will be taken into account.

People in risk groups, as stated in the Hygiene and Safety Concept of the university dated October 19, 2020, and based on the state regulations, are asked to pay special attention to the protective measures. Direct superiors can be contacted for individual agreements to be made. Said superiors can contact the Occupational Safety Unit at the University of Bremen in case of doubt: www.uni-bremen.de/arbeitssicherheit (in German only) 

You can of course contact the university’s occupational physicians (in German only) 

The central administration is doing its best and is attempting to deal with all important administrative issues despite the restrictions.

Several main IT systems cannot be reached when working from home. Thus, many areas of central administration are working in two teams: One team is on site and is working on the issues that cannot be completed from home due to the technical restrictions. The second team is working from home. The central administration is aiming to reduce the infection risk so that continual work is ensured.

This means that each area must prioritize tasks.

In order support the two-teams system, please pose any questions via email.

We ask for your understanding that personal office hours are currently not taking place.

Still, no public office hours will take place. Please pose your questions by email or telephone.

We really need everyone to respect these measures even if there are close working relationships under normal conditions and questions are usually quickly and personally clarified.

It still remains possible to arrange special appointments.

The job advertising process will continue as usual. It may take longer until publishing occurs.

Generally, yes. However, it is recommended that video conference systems be used. The University of Bremen currently has several available options: You can find further information on the Media Office website.

These meetings are considered “events” with regard to the corona ruling of the state. Thus, special hygiene and safety measures must be implemented. Said measures can be taken from the Hygiene and Safety Concept of the university dated November 12, 2020.

Please adhere to the current regulations regarding the obligatory wearing of masks at the university.

 

Yes, that is possible. Please take note of the comprehensive information in the Hygiene and Safety Concept of the university dated November 12, 2020.

Please adhere to the current regulations regarding the obligatory wearing of masks at the university.

The university has a high-performance firewall, which is being updated this year as a matter of course. It is also importance that the systems that run non-centrally are also secure. Everyone can contribute to such attacks not taking place.

Please do not open any email attachments/links that make strange promises:

  • How I can immunize myself.
  • How I can see who is infected in my area.
  • How the corona crisis can be solved in a short space of time.

Warning of phishing attacks regarding coronavirus.

Email attachments which once they are opened cause the downloading of malicious software are being sent around. This enables hackers to gain access to a computer or the university network. The university does have technical measures that reduce the risk of such attacks, yet it is not possible to completely rule out the risk.

Another type attempts to get users to go onto fake websites that then ask you for your username and password. 

Day care for children, relatives, people with disabilities (status on 17.11.20)

Yes, that is accurate. The period of paid sick leave entitlement for parents caring for sick children increases for the year 2020 to up to 15 days per child (previously: 10 days), for single parents up to 30 days per child (previously: 20 days). If you have more than one child, the entitlement per year is a maximum of 35 days, for single parents a maximum of 70 days.

As before, prerequisites are that the insured child has not yet reached the age of 12 (or is disabled or in need of care), must be looked after for health reasons (a medical certificate must be submitted), and no other person belonging to your household can look after the child.

Bremen State is continually trying to expand the childcare offers. That is why we are assuming that you have applied for emergency childcare. You can find further information here: https://bildung.bremen.de/sixcms/detail.php?gsid=bremen117.c.237989.de (in German only).

Special leave with continuation of full payment was granted in the frame of special measures as parents looked after their children themselves due to the cancellation of childcare and the school closures (as ordered by the authorities) and were thus not able to fulfil their work duties.

The Free Hanseatic City of Bremen and also the state of North Saxony have expanded childcare offers and school lessons are also restarting:

In light of this, the senator for finance has ruled that all state institutions, including the University of Bremen, may only grant special leave with continuation of full payment after a multi-step assessment has been carried out.

Amended requirements for special leave based on childcare

The following points must be initially assessed:

  • Has the daycare center and/or school been closed for the relevant grade based on a ruling from the authorities and is there no childcare/lessons on offer?
    The requirements for special leave with continuation of payment are not fulfilled if a children’s holiday program has been cancelled due to corona, as this is not a matter concerning a closure ordered by the authorities.
  • Has an application for emergency childcare been refused?
  • Can the child be cared for in an alternative manner or is it possible that the child is not dependent on continual care based on its age?

These questions will be posed on the application for special leave. As a framework, the senator for finance has stated that it can be assumed with regard to older youths that they can stay at home on an hourly basis without parental supervision.

You can find the relevant application form in English and German on the “Corona Update” website and on the Administrative Department for Human Resources website.

According to the senator for finance, if you have overtime that exceeds 40 hours then these hours must be initially used for childcare before special leave can be granted.

Temporary special leave for care of minors

The special leave regulations apply to staff members with minor children. Depending on the age of the child, there may be the chance for you to work on an hourly basis. The University of Bremen will support this measure. As a framework, the senator for finance has stated that it can be assumed with regard to older youths that they can stay at home on an hourly basis without parental supervision. Please discuss this with your superior.

Please fill out the linked form and send it to the Administrative Department for Human Resources in such a case.

It may be the case that you are planning to no longer take already authorizedholiday or are intending to end said already authorized holiday early because you will now receive special leave as stated above. The university can only accept such a change if you can then complete your work tasks at the university and there is a need for your work at the university. Thus, holiday cannot be canceled due to special leave becoming possible. It is unfortunately not possible for the University of Bremen to deviate from the regulations made by the senator for finance.

As it is not foreseeable when the restrictions on daily life, including the possibility to travel, will be removed, leave days for the year 2019 can be carried forward until 31.12.2020.

We are very pleased that the childcare services provided by the Notfallmamas and Klex are starting again. You can find further information on the Family Portal of the university: www.uni-bremen.de/familie/corona-und-familie

The Free Hanseatic City of Bremen regulates which institutions belong to the critical infrastructure in its Corona Ordinance. In particular, these include all areas of health and safety, public services, the justice system, and certain areas of Bremen’s administration. Bremen’s state universities do not belong to the so-called critical infrastructure.

If close relatives in need of care are cared for in domestic surroundings because a care facility has closed (for example, out-patient care) then then caregiving persons are released entirely or partially from their duties. The Home Care Leave Act regulations apply in such cases. In contrast to special leave, payment will only be paid in relation to the fulfillment of the contractually determined work duties. Thus, there is no automatic continuation of full payment. For caring for close relatives, the private and obligatory state national care insurances pay so-called care money. The amount is dependent on the level of care required by the person in need of care.

Information on the Home Care Leave Act can be found here (in German only).

The regulation applies in cases where a care facility has been closed and close relative takes on the care of a person with a disability.

The Home Care Leave Act primarily applies in such cases. If the requirements for the Home Care Leave Act are not fulfilled, then the special leave regulations due to the closure of schools and daycare centers apply.

Information on the Home Care Leave Act can be found here: https://www.uni-bremen.de/dezernat2/service-a-z/p/pflege-von-angehoerigen (in German only).

Sick Leave (status on 17.11.20)

Generally, the following rules apply: https://www.uni-bremen.de/dezernat2/service-a-z/a/arbeitsunfaehigkeit/ (in German)

However, until December 31, 2020, if you suffer from flu-like symptoms, the medical certificate stating that you are unable to work will not be requested until the sixth day of your absence from work.

For the exemption to apply, December 31, 2020 is the date on which the sickness will have to have ended.

Yes, until December 31, 2020, it is possible for your doctor to grant up to seven days of sick leave over the phone for mild respiratory diseases. A one-time extension for another seven days is possible.

Please inform your superior (deans, administrative department heads, heads of the administrative units, administrative heads, institute directors, and other relevant superiors) as well as the Administrative Department for Human Resources of the University of Bremen at personalprotect me ?!vw.uni-bremenprotect me ?!.de and self-isolate.

You will continue to receive full payment during the isolation period, as the university assumes that you will continue to complete the tasks stated in your contract to the best of your abilities. We ask that you ask to your superior and assess whether your tasks can be organized differently and be carried out by the day or by the hour. Only teleworking and mobile working are allowed. You may not come onto the university campus. Discussions regarding teleworking or mobile working should be carried out with your direct superior. Decisions will be made by the relevant head (see letter from the president dated 13.03.2020). Superiors can consult with the Administrative Department 2 for Human Resources.

Please fill out the linked form and send it to the Administrative Department for Human Resources in such a case (personalprotect me ?!vw.uni-bremenprotect me ?!.de). If you are unable to carry out your tasks from home, but are prevented from working at the university due to the isolation measure, because of the exceptional pandemic situation, you will be granted special leave with continued payment.

If you had contact to a person now confirmed as having coronavirus or a person suspected of having coronavirus, immediately contact your doctor or the after-hours service of the Association of Statutory Health Insurance Physicians of the City of Bremen (www.kvhb.de/bereitschaftsdienst) by phone. Do not go to a doctor’s practice in order to reduce the risk of infection.

You will receive further directions from your doctor or the after-hours service of the Association of Statutory Health Insurance Physicians of the City of Bremen. You must follow said instructions.

Please inform your superior and the Administrative Department 2 for Human Resources at personalprotect me ?!vw.uni-bremenprotect me ?!.de as soon as a negative test result is available or a suspected infection could be refuted (thus no COVID-19 infection). As a precautionary measure, you may only return to your working space at the university on the third day after receiving a negative test result. During this time, you will continue to work from home or be granted special leave with continuation of full payment.

Further information: https://www.gesundheitnord.de/patientundbesucher/aktuelle-informationen-zum-coronavirus/corona-ambulanz-messehalle-5-und-6-bremen.html (in German only)

It may be the case that you are planning to no longer take already authorized holiday or are intending to end said already authorized holiday early because you will now receive special leave as stated above. The university can only accept such a change if you can then complete your work tasks at the university. Thus, holiday cannot be canceled due to special leave becoming possible. It is unfortunately not possible for the University of Bremen to deviate from the regulations made by the senator for finance.

As it is not foreseeable when the restrictions on daily life, including the possibility to travel, will be removed, leave days for the year 2019 can be carried forward until 31.12.2020.

Please inform your superior (deans, administrative department head, head of the administrative units, administrative heads, institute directors, and other relevant superiors) as well as the Administrative Department for Human Resources of the university and self-isolate as ordered. Please adhere to the self-isolation requirements.

During the isolation period, it is not possible for you to leave your home or receive guests that do not live with you without prior authorization from the Health Department (general ruling by the Pubic Order Office of the Free Hanseatic City of Bremen based on §28 German Infection Protection Act – IfSG). Only the Health Department may decide on exceptions.

You will continue to receive full payment during the isolation period, as the university assumes that you will continue to complete the tasks stated in your contract to the best of your abilities (see also “What happens if I cannot work at the university due to isolation measures?”). We ask that you ask to your superior and assess whether your tasks can be organized differently and be carried out by the day or by the hour. Only teleworking and mobile working are allowed. You may not come onto the university campus. Discussions regarding teleworking or mobile working should be carried out with your direct superior. Decisions will be made by the relevant head (deans, administrative department heads, institute directors, and relevant superiors).

Superiors can consult with the Administrative Department 2 for Human Resources.

If you are unable to carry out your tasks from home, but are prevented from working at the university due to the isolation measure, because of the exceptional pandemic situation, you will be granted special leave with continued payment.

Please fill out the linked form and send it by email to the Administrative Department for Human Resources (personalprotect me ?!vw.uni-bremenprotect me ?!.de).

Please inform your superior (deans, administrative department head, head of the administrative units, administrative heads, institute directors, and other relevant superiors) via email or telephone. If your doctor gave you a sick note, please send it to the Administrative Department for Human Resources. Please also fill out the linked form and send it to the Administrative Department for Human Resources (personalprotect me ?!vw.uni-bremenprotect me ?!.de).

The Administrative Department for Human Resources will contact you in order to reconstruct the chain of contact at the university.

You must adhere to the Health Department’s guidelines. This especially applies with regard to the point in time when the isolation/quarantine period is over and you may enter the university campus, for example.

Please inform your superior and the Administrative Department for Human Resources at personalprotect me ?!vw.uni-bremenprotect me ?!.de as soon as the isolation/quarantine period can be ended and you can continue your usual work.

For detailed information, please refer to the pages of the Administrative Department for Human Resources: www.uni-bremen.de/dezernat2/aktuelles (in German)

Please contact the company doctors by email or phone. They will then get in touch with you to clarify the details.

betriebsarztprotect me ?!unißbremenprotect me ?!.de or 60140 (phone).

Information on Emergency Operation Mode and Building Closures (status on 17.11.20)

In order to reduce the number of Covid-19 infections, it is necessary to restrict human contact. One of the measures is the closure of the universities in the state of Bremen and the possibility to work from home. This decision was made by the senator for science in agreement with the public universities in the state of Bremen. This decision was made by the senator for science in agreement with the public universities in the state of Bremen.

The building closures with entry controls will continue until March 31, 2021.

The entryways to the university buildings are open. Entry is supervised by security staff. Staff with access authorization may enter and students must present their student ID, a confirmation of booking for a learning space, or their enrollment/application number. Staff should contact the administration of their working area regarding access authorization. They have been writing the access lists since the beginning of June 2020.
The emergency exits function as usual and are not affected by the closures.

In order to provide safe and quick access to the buildings when several people are on campus, it is necessary to reorganize the entry possibilities in some buildings. Relevant signs will be hung on doors as quickly as possible. 

Here are the entryways for university building. The entryways and exits of several buildings will now be separated. This can be seen in the following table:

CogniumEntry and exit: Main door on Hochschulring
FVGEntry: Middle door
Exit: West door
GEO I und IIEntryway: Boulevard door
Exit: Maintenance Depot
GW 1 A, B und CEntryway: Door between A and B, Universitätsallee
Exit: Door between A and B, at rear of building
GW 1 Lecture Hall BuildingEntryway and exit: Main door
GW 2 A und BEntryway: Courtyard door
Exit: Boulevard door
IW 1 und 2Entryway and exit: Via the boulevard, left door
IW 3Entryway and exit: Main door on Hochschulring
Large Lecture Hall “Keksdose”Entryway: Boulevard door
Exit: Door level 0
MARUM (1 und 2), Zugang MARUM 2 über BrückeEntryway and exit: Main door
MZHEntryway: Main door
Exit: Rear building door
NW 1Entryway and exit: Main door
NW 2 A und BEntryway and exit: on level 0 near to goods elevator Boulevard door
NW 2 CEntryway: Main entrance on Leobener Straße door
Exit: Courtyard door
SportturmEntryway and exit: Boulevard door
SFG BuildingEntryway: Main door (revolving door)
Exit: Emergency exit at rear of building
UFTEntryway and exit: Main door
VWGEntryway and exit: Main door
WiWi1Entryway and exit: Universitätsallee door

 

The university post office distributes the post that is delivered to the central office as usual.

Packages will be accepted by the security staff at each building. However, it is not possible that the security staff inform your when a package has arrived. They are also not liable for your package in any manner.

How many people are currently allowed to meet in the university buildings?

For events and other meetings in closed rooms up to 100 people are allowed to be present at the same time. In other words, a maximum of 100 people per room may be present at the same time. It is absolutely essential that the prevailing safety and hygiene conditions are observed:

  • distance of at least 1.5 meters
  • obligatory wearing of masks as currently mandated
  • ventilation of rooms
  • cough and sneeze etiquette
  • as far as possible, no sharing of objects
  • sanitizing of table tops

Vacation planning (status on 17.11.20)

The Federal Foreign Office issued a warning against tourist, non-essential travel to several countries:
https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762

We ask all staff members that they handle their own health and the health of others with responsibility and ask that they make informed decisions regarding whether travel at this point in time is unavoidable.

Depending on your destination, a 10-day self-isolation period may be required upon return (see also “What should I do if I am returning to the University of Bremen from abroad?” for information on what to do if a country is declared a risk area during your stay there).

The university would like to make you aware that there is no automatic right to continuation of payment. If you travel abroad, despite the recommendations made by the Robert Koch Institute (especially regarding the risk areas) and the Federal Foreign Office, you run the risk of having to isolate upon your return. You must then use recreational leave, unpaid special leave, or overtime for the isolation period. Due to the special legal situation for civil servants, disciplinary measures cannot be ruled out. Therefore, it is advisable to take the 10-day self-isolation period into account when planning your private holiday.

In case of a negative test result, it is possible that the Health Department will prematurely lift your isolation requirement.

Should you develop symptoms during the isolation phase, please contact your doctor or the after-hours service of the Association of Statutory Health Insurance Physicians of the City of Bremen via phone.

We ask that all staff members handle their own health and that of others in a responsible manner and that they make informed decisions regarding whether a trip to an area that has a particularly high number of new infections (= 50 new infection within the last 7 days per 100,000 citizens) is unavoidable.

Current information on new infection numbers in the districts and county boroughs in Germany can be found here:https://experience.arcgis.com/experience/478220a4c454480e823b17327b2bf1d4/page/page_1/

The senator for finance has applied clear regulations that are also valid for the University of Bremen.

It may be the case that you are planning to no longer take already authorized holiday or are intending to end said already authorized holiday early because you will now receive special leave as stated above. The university can only accept such a leave cancellation if you can then complete your work tasks at the university and there is a need for your work at the university. Thus, holiday cannot be cancelled due to special leave becoming possible.

Special leave can be granted for the school/daycare center holidays based on the school and daycare center closures if the relevant requirements are fulfilled. However, it is not possible to cancel already authorized recreational leave or a leave period for the exact same period in connection to this.

If you wish to no longer take already authorized holiday or are intending to end said holiday early for other reasons, then the relevant ruling applies. The university can only accept such a leave cancellation if you can then complete your work tasks at the university and there is a need for your work at the university.

As it is not foreseeable when the restrictions on daily life, including the possibility to travel, will be removed, leave days for the year 2019 can be carried forward until 31.12.2020.


A positive test result is not sufficient to credit the leave back to your annual leave account. As long as you are not actually unable to work, you are only subject to the quarantine imposed by the Health Department. The leave will be credited to your account if a doctor has given you a sick note. Submit the sick note as usual.

Alternatively, you can inform the university that the authorities or a doctor have ordered you to undergo quarantine. From the moment the quarantine is in effect, you can cancel your leave and the remaining leave days will be credited to your annual leave account. This does not apply if the quarantine situation was caused deliberately or through careless conduct.

In both cases, please inform your superior (deans, administrative department head, head of the administrative units, administrative heads, institute directors, and other relevant superiors) via email or telephone. If your doctor gave you a sick note, please send it to the Administrative Department for Human Resources. Please also fill out the linked form and send it to the Administrative Department for Human Resources (personalprotect me ?!vw.uni-bremenprotect me ?!.de). Additionally, the Administrative Department for Human Resources will contact you in order to reconstruct your chain of contact at the university.

The general leave regulations still apply. You can find the relevant information here (in German only).

On deviation from the general leave regulations is based on the corona pandemic and applies to the leave carried over from 2019:

As it cannot currently be foreseen when the restrictions to our daily lives, including the opportunity to travel, will be lifted, leave carried over from 2019 can be taken until December 31, 2020.

Additional important information:

Everyone knows how important recreational leave is. The restrictions due to the corona pandemic will affect the planned leave of many staff members. Please consider the following: Postponing leave in the hope of avoiding the restrictions will lead to significant problems in other areas: All superiors are charged with maintaining continual operations within their working areas. Concentrated leave applications will therefore most probably not be able to be authorized as the operations would suffer. The University Executive Board therefore asks that you consider this situation, take recreational leave even under the current conditions, and take enough time to discuss your plans with your superiors.

Business Trips / Events (status on 17.11.20)

The letter from the Director of Finance and Administration concerning the lifting of the general work trip prohibition is extended by the following regulations:

Currently, work trips to the following areas may be generally authorized and carried out:

  • Work trip is within Germany if the number of new coronavirus infections in the area (district / county borough) does not exceeded 50 cases per 100,000 residents.
  • Work trips in countries that are not deemed risk areas.
  • The current requirements for the authorization of work trips must be fulfilled at both the time of submitting the travel request form and shortly before going on the trip.

You can find current information on new cases of infection here:

New infection numbers in Germany: https://experience.arcgis.com/experience/478220a4c454480e823b17327b2bf1d4/page/page_1/ (in German only)

A further requirement for a work trip is that there are no entry restrictions when travelling from Germany to the respective country/area and that it is possible to return to Germany or Bremen without any quarantine and entry restrictions. You can find the relevant information regarding this on the website of the Federal Foreign Office: https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762 (in German only).

Please take note of the country-specific safety recommendations (in German only) from the Federal Foreign Office.

The danger posed by the coronavirus must generally not be higher than it is under normal working conditions at the University of Bremen. The General Work Safety Standards of the university are to be adhered to. Extra regulations apply to special laboratory work and field trips/excursions. Please state the dangers posed by coronavirus and the relevant safety measures as part of the work trip risk assessment form.

The stated requirements for the authorization of work trips (see “What should I do if I am planning a work trip?”) must be fulfilled at both the time of submitting the travel request form and shortly before going on the trip. If you need to cancel a work trip at short notice, for example because a country has been classed as a risk area, we will cover all possibly incurred cancellation costs centrally as an exception.

Please follow this process:

  • After the short notice cancellation of the work trip, please send the travel expenses report to the Travel Management Office within Administrative Department 3 as usual.
  • Please add documents/information regarding the short notice cancellation and receipts for all costs already incurred in connection to the planned work trip to the travel expenses report.
  • The Travel Management Office will then calculate the reimbursable part of the costs and will then pay said amount directly or will credit it to the relevant account.
  • Please contact the Travel Management Office by email if you have any questions.

The Federal Foreign Office has warned against undertaking any touristic, unnecessary travel to non-European countries: https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762 (only in German)

If you return from abroad, different rules apply, depending on the country of you stayed:

Returning from a risk area:

If you have spent time within the past 10 days in a risk region, the following applies:

  • Please immediately return, by direct means, to your “own home or another suitable accommodation option,” after your return.
  • You must now self-isolate for 10 days (starting from entry into Germany).
  • It is not allowed that people who do not live in your household visit you in this time.
  • Please inform your superiors (deans, administrative department heads, heads of the administrative units, administrative heads, institute directors, and other relevant superiors) by email or telephone. Please fill out the linked form and email it to the Administrative Department for Human Resources (personal@vw.uni-bremen.de).
  • Please inform the responsible local authority and register via https://www.einreiseanmeldung.de/#/.
  • For further information on digital registration on entry visit www.bundesgesundheitsministerium.de/coronavirus-infos-reisende/merkblatt-dea/faq-dea.html.
  • Should you develop symptoms that point towards COVID-19 during your 10-day isolation, please contact your doctor by phone. He/she will explain the next steps to you.
  • Only the Health Department can exempt you from isolation or shorten it. Only the Health Department can provide information on this. You will need to provide a test result to the Health Department for this, which must fulfill certain requirements.
    Additional information and information on testing options for Bremen citizens can be found here[1] .
    Here[2] , you can find out which Health Department is responsible for you. Should you take a corona test after entry, in terms of labor law/staff regulations it is obligatory that the test may only be carried out five days after entry into Germany, at the earliest.
    If the test result is negative, the Health Department may terminate the isolation prematurely.

You do not need to submit a negative test result to the university, for example to the faculty administration or the Administrative Department for Human Resources, as only the Health Department has the authority to end the isolation period earlier than planned.

The regulations for returning from a risk region apply whether you have travelled to Germany on land, by air, or by boat.

Traveling through a risk area without staying there is uncritical.

Should you need to isolate based on the above regulations, you will be granted special leave with a right to continuation of payment if there is no fault on your part. If you travel abroad, despite the recommendations made by the Robert Koch Institute (especially to risk areas) and the Federal Foreign Office, you run the risk of having to self-isolate upon your return. You must then use recreational leave, unpaid special leave, or overtime for the isolation period. Due to the special legal situation for civil servants, disciplinary measures cannot be ruled out.

It may be the case that you are planning to no longer take already authorized holiday or are intending to end said already authorized holiday early because you will now receive special leave. The university can only accept such a change if you can then complete your work tasks at the university. Thus, holiday cannot be canceled due to special leave becoming possible. It is unfortunately not possible for the University of Bremen to deviate from the regulations made by the senator for finance.

As it is not foreseeable when the restrictions on daily life, including the possibility to travel, will be removed, leave days for the year 2019 can be carried forward until 31.12.2020.

There are no isolation requirements when returning from areas that are not risk areas.  

Infos on the Act on Fixed-Term Employment in Higher Education and third-party-funding projects (status on 17.11.20)

Since the Wissenschafts- und Studierendenunterstützungsgesetz (Act to Support Academia and Students during the COVID-19 Pandemic) and the WissZeitVG fixed-term contract extension regulation came into force, there have been two changes to the act. It is intended to compensate for particular hardships due to the corona pandemic. The Federal Ministry of Education and Research has published FAQs here: www.bmbf.de/de/karrierewege-fuer-den-wissenschaftlichen-nachwuchs-an-hochschulen-verbessern-1935.html

The amendment created the legal basis for extending the maximum fixed-term limit on qualification contracts

  • by six months for employment contracts which have been in place between March 1, 2020 and September 30, 2020 and
  • by six months for fixed-term contracts which are in place between October 1, 2020 and March 31, 2021.

For this, it is sufficient that at some point within the periods mentioned there was employment with the goal of qualification.

At the University of Bremen, most of its research assistants and lecturers achieve their intended qualification goals (e.g. a doctorate or proof of achievements adequate to the habilitation) before they reach the upper time limits of the WissZeitVG. Thus, for most of them, the amendment will not be relevant. However, the University Executive Board welcomes the new legal possibilities offered by the amendment to the WissZeitVG.

In general and within the framework of the legal and financial possibilities, the University Executive Board would like to allow for adjustments to as many researchers as possible to compensate for disadvantages during their qualification phase, if the achievement of their qualification goals is endangered by the pandemic.

If you are in your qualification phase and you have had to or have to experience delays to your research projects due to childcare duties, care of relatives, interrupted access to laboratories, research data, or archives, or for other reasons, such as the cancellation of research trips, you can apply for an extension of your contract for the corresponding time of delay.

If you have been or are employed between March 1 and September 30, 2020, or between October 1, 2020 and March 31,2020 on a fixed-term contract under Section 2, Paragraph 1 of the WissZeitVG (qualification time limit) and your contract runs no longer than September 30, 2021, you can talk to your superior about the current situation and a possible extension of your contract. Please also consider ways of modifying your research in order to achieve the qualification goal in a timely manner.

Unfortunately, the University of Bremen does not currently receive any additional funds to finance the extension of the contracts of its research assistants. The contract extensions of fixed-term lecturers are financed from the university’s own general budget.

You can find the application form here: https://www.uni-bremen.de/dezernat2/aktuelles (in German)

(Further amendments are to be expected.)

You can find general information from the most significant national funders here:

Information on EU projects can be found here.

Please send an email to euprotect me ?!vw.uni-bremenprotect me ?!.de if you have questions regarding EU projects.

If you have questions, the contacts in the Administrative Department for Third-Party and Special Funding are happy to help. The best way to contact them is by email, as the special working regulations also apply to them.

More Informations (status on 17.11.20)

Currently, Café Central and the GW2 Building cafeteria on campus are open and offer food to take away.

From September 14, 2020, the Mensa cafeteria on the Boulevard is opening with seating. There are special procedures in place if you wish to go to the Mensa cafeteria. You can find the relevant information here: www.stw-bremen.de/de/news/wiedereroeffnung

 

 

Many sports activities are currently not being offered as usual. Here you will find information to help you stay healthy.

Stay fit – have fun!

On May 13, 2020, qualitrain announced the following procedure (free translation):

“Due to the current exceptional situation, we are offering our qualitrain members the chance to pause their memberships for the duration of the corona crisis. All contract pauses that have reached us by March 31, 2020, will be considered in your salary payment in May 2020. We will consider membership fees that were taken from your account in April as a ‘voucher’.

Pauses that reach us after March 31,2020, or rather that will be received by qualitrain by May 7, 2020, will be considered in your salary payment in June 2020. The membership fee will be taken from your salary until then. The money booked off will be considered a ‘voucher’.

The following applies in the future months: All pauses that have been announced to qualitrain by the 7th of a month, will be considered in the salary payment of the following month.

As soon as our partner studios have reopened, the cumulative voucher amount will be settled against the monthly membership fee. We will only take the fee from your salary when your voucher amount has been used in full.”

You can find the latest information on pausing your contract here.

Please use the following email address if you have enquiries: infoprotect me ?!qualitrainprotect me ?!.net.

General Information on the Coronavirus

What are coronavirus symptoms? How should infected persons behave? We have collected general information on the novel coronavirus.

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Information for Teaching Staff

A digital semester – what now? You can find information on virtual teaching and further news for teaching staff here.

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The Family Service is still available

In the Family Portal you can find support and information for families during the corona pandemic.

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Psychosocial Support & Crisis Management

Psychological Support in Challenging Times

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Health Promotion and Prevention in Times of Coronavirus

Information and self-help materials from the Prevention and Health Promotion Department at the Institute of Public Health and Nursing Research (IPP) at the University of Bremen in cooperation with the Leibniz Institute for Prevention Research and Epidemiology - BIPS, Bremen

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Counseling Offices

All Counceling Offices of the University of Bremen at a glance.

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Technical Setup for Working from Home

You can find the current information regarding the answering of technical questions on working from home, telephones etc. on the Administrative Department 5 homepage.

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