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File delivery via scheduled file folders

Brief description

With the function of time-controlled file sharing, folders and the files they contain can be made visible or invisible to the participants of an event for a certain period of time.  This setting can be made directly in the file area when a folder is created, but existing file folders can also be subsequently converted into time-controlled file folders.

Zeitgesteuerte Hausaufgabenordner in Stud.IP

Examination scenario time-controlled file folders

You create two time-controlled file folders in the file area of your course: one for the provision of the tasks (as material folder) and a second one as submission folder (as homework folder).

1. Time controlled task folder (material folder for download)

  • Create a new folder in the desired course by clicking on New folder. Enter an appropriate name and, if necessary, a description for your folder.
  • Then select the entry Time-controlled file folders at Select folder type. Clicking on this selection opens a window below, in which you can set an exact start and end time for the visibility of the folder. In addition, you can set here that the participants of your course can only download these files. In this case, select r - Read.
  • Confirm your entry by clicking on Create. The folder and its contents will then only be visible to the participants of the course within the set time. For lecturers and tutors this folder is always visible.

2. Timed submission folder (homework folder)

  • Create a new folder in the desired course by clicking on New folder. Enter an appropriate name and, if necessary, a description for your folder.
  • Then select the entry Time-controlled file folder at Select folder type. Clicking on this selection opens a window below where you can set an exact start and end time for the folder's visibility. Please consider a time buffer for uploading the submissions.
  • In addition, set here that the participants of your event can only upload these files, but cannot view, modify or download any other files. For this case, select w - Write.
  • Confirm your entry by clicking on Create. The folder and its contents will then only be visible to the participants of the course within the set time. For lecturers and tutors this folder is always visible.

If you want to change e.g. the folder name or the time period later, click on the 3-dot symbol under Actions on the right. Now you see different actions. Click on Edit folder and make the appropriate changes.
 
 Do not forget to save!

3. View and download student submissions

  • You will now see student submissions in the submissions folder. You can view and download the files submitted by students. The files, the associated students, and the time of submission will be displayed.
  • You can open/download the individual files or download all the submissions collectively in a zip file. Place a check mark to the left of the folder names and select Download for the collected download. This contains the individual submitted files and also a CSV file that lists the files with assignment to the users who uploaded the files and the time of submission.